Jamievgran’s Responsible Sourcing Policy (‘the Policy’) sets out our requirements and some of the practical steps required to comply with Jamievgran’s Ethical Code of Conduct (‘Jamievgran’s Code’).
The Policy is applicable to all stages of the supply chain. It sets out further standards and requirements that all of Jamievgran’s Suppliers must uphold, highlighting Jamievgran’s way of working, bringing focus to crucial industry specific requirements. In this Policy the term ‘Suppliers’ refers to all factories, suppliers, subcontractors, partners and agents.
The Supplier is responsible to ensure the Policy is fully implemented and adhered to. By supplying Jamievgran you are agreeing to uphold the Codes and adhere to the Policy. Failure to do so could result in all work with you being immediately suspended or completely banned.
We are also proud to be a member of several high profile and important ethical and sustainability collectives. We strive to ensure that the suppliers we choose to work with are also members of these schemes, or are working towards membership.
ON-BOARDING AND WORKING TOGETHER
ON-BOARDING NEW SUPPLIERS AND FACTORIES
During the process of on-boarding new factories, we need to ensure the factory’s ethical standards align with Jamievgran’s expectations. We require full visibility of all new Suppliers intended to be used for production and have a strict approval process in place which must be followed for all new factories.
Every prospective Supplier must submit a New Supplier Profile Form. In addition, the Supplier needs to provide a valid third-party audit to the Design Team.
Jamievgran will only approve a factory when satisfied with the audit and/or progress made on the Corrective Action Plan (‘CAP’).
Neither sampling nor bulk production can occur without written approval from Jamievgran’s Design Team.
Once Suppliers have been officially approved through the onboarding procedure, bulk orders can be made.
ON-BOARDING SUBCONTRACTORS
For both current and new Suppliers, any component or process subcontracted must be pre-agreed with Jamievgran in writing. Every subcontractor unit must be added to the factory profile. The Supplier is responsible for ensuring the subcontractor details are correct and that they understand and comply with the Codes.
For further information on the factory approval process, audits or subcontracting, please contact the Design Team at Jamievgran.
SUPPLIER VISITS
Jamievgran’s Design Team visit Suppliers as regularly as possible; this is to build and maintain important relationships and to check the standards of the factories where Jamievgran’s products are made. These visits will consist of:
All assessments and CAP reports (if needed) will be based on this Policy and the relevant Code, so it is important you familiarise yourself with these documents to ensure you are adhering to Jamievgran’s standards.
TRANSPARENCY & TRACEABILITY
It is essential that we know where our products are made, not just the final product, but all components including chains, gemstones and findings for jewellery and non-jewellery. We are beginning to map Jamievgran’s supply chain and will be doing this initially through the New Factory Profile Form.
It is the responsibility of the Supplier to keep this information up to date.
WORKING PRACTICES
HOMEWORKERS
Jamievgran supports the empowerment of women through the provision of ‘Homeworking’ as part of the manufacturing process. Written permission from Jamievgran must be received before the Supplier can use Homeworkers to produce Jamievgran’s product. If permission is granted, it is the Supplier’s responsibility to ensure all Homeworking adheres to the Codes.
The Supplier must be fully transparent and maintain records of all homeworking practices used for Jamievgran production and must facilitate visits and reviews when required by Jamievgran’s Team or appointed 3rd party.
TEMPORARY WORKERS, CASUAL WORKERS, AGENCY & SHORT-TERM CONTRACTS
Jamievgran stipulates that employment should be regular and performed through a recognised working relationship established by national law and practise. The use of temporary, short term, agency, or casual working on a regular basis for the long-term or multiple short-terms to benefit the employer shall be avoided. Jamievgran understands there may be instances where use of non-standard employment is essential; in these instances, obligations to temporary employees shall not be avoided. All temporary, casual, agency and short-term workers must have clear contracts which must contain terms that entitle the employee to all advantages afforded to permanent employees.
MIGRANT WORKERS
Many factors can influence or force workers to migrate in search of security, opportunity, and employment. These factors can mean that ‘Migrant Workers’ are vulnerable to exploitation. Suppliers are responsible for ensuring that all Migrant Workers are employed responsibly, this means that Migrant Workers are employed legally, not indebted to agencies and that their rights and welfare are safeguarded.
HUMAN RIGHTS AND MODERN SLAVERY
Jamievgran recognises our responsibility to promote responsible and fair employment practices throughout our supply chain. We work closely with our Suppliers to continuously improve conditions of all factories used to produce Jamievgran product. In addition to requiring compliance with the Codes, Jamievgran’s Suppliers must also ensure that they take all reasonable steps necessary to eliminate the risk of Modern Slavery.
Modern Slavery: Jamievgran is committed to avoiding any form of Modern Slavery in our supply chain.
Child Labour: Due their age, children are particularly vulnerable to exploitation and Modern Slavery. Jamievgran is committed to eradicating any form of child labour and child slavery. Accordingly, child labour is not to be used under any circumstances and Suppliers must ensure that all employees meet the minimum age requirement set by local laws.
Remember: Jamievgran will work with Suppliers who bring to our attention issues in their factories or within their supply chains. Where possible, we want to help mitigate these issues and find resolutions. We cannot do this unless Suppliers raise these issues at an early stage. Potential risks or concerns relating to Modern Slavery or other human rights abuse within Jamievgran’s supply chain must be communicated as soon as possible.
Report any issues relating to this to your Jamievgran contact.
REPORTING AND CERTIFICATION OF SUSTAINABLE & RESTRICTED MATERIALS
To help meet Jamievgran’s sustainability commitments and ensure accurate reporting on sustainable and restricted materials, it is important that we verify the authenticity of the material’s source. To do this we require specific documentation and certification.
Requirements for Recycled Metal (adaptable for other certified recycled or organic materials):
Jamievgran's Responsibility
• All POs to be issued stating requirements for sustainable and/or restricted materials. For example, recycled silver and recycled gold.
Supplier Responsibility
• All Supplier invoices to state that the silver and gold was sourced as recycled from their metal supplier and that their metal supplier is RJC certified, preferably RJC Chain of Custody (‘CoC’) certified.
• Quarterly copies of invoices between factory and factory sources of recycled silver and gold/gold plating, stating the metal is recycled and that they are RJC certified.
and either:
• Quarterly copies certificates from factory metal sources that confirm the metal sources are recycled
Or
• Quarterly copies of CoC transfer document.
This specifies:
• the certification numbers of the refinery/metal supplier and the jewelry factory
• the type of CoC material being transferred e.g. recycled, Fairtrade or Fair mined
• the weight of CoC materials transferred from the refinery to the jewelry factory.
• Specifies the invoice number and company details including address etc.
Requirements for Diamonds:
Jamievgran's Responsibility
• To ensure that Jamievgran only purchases conflict-free diamonds we adhere to the Kimberley Process and the World Diamond Council (‘WDC’) System of Warranties (‘SoW’).
• When purchase orders are placed with Suppliers for diamond product, we must state that diamonds are to originate from legitimate sources not involved in the funding of conflict, in compliance with UN resolutions and corresponding national laws.
• To ensure that Jamievgran does not purchase lab-grown or treated diamonds without our knowledge we must adhere to the WDC SoW.
Supplier Responsibility
• To ensure the diamonds we purchase are conflict-free we require the factory to adhere to the Kimberley Process and the WDC SoW. We require the factory to provide:
• Invoice between jewelry factory and Jamievgran including the diamond warranty statement:
“The diamonds herein invoiced have been (sourced) purchased from legitimate sources not involved in the funding of conflict, in compliance with UN resolutions and corresponding national laws (where the invoice is generated). The Seller hereby guarantees that these diamonds are conflict free and confirms adherence to the WCD SoW Guidelines”.
• Invoice between diamond supplier and jewelry factory which also includes the diamond warranty statement.
• To ensure Jamievgran does not purchase lab-grown or treated diamonds without our knowledge we require the factory provide:
• Invoice between jewelry factory and Jamievgran including the World Federation of Diamond Bourses (‘WFDB’) statement:
“The diamonds herein invoiced are exclusively of natural origin and untreated based on personal knowledge and/or written guarantees provided by the supplier of these diamonds.”
Inbound Packaging
As part of our commitment to reduce environmental impact across our business, we request that all jewelry suppliers deliver in-bound product in bio-degradable/recyclable poly bags. All suppliers work with a supplier, who offer a certification that the poly bag is bio-degradable.
Membership of Ethically and Sustainably minded Schemes
UN Global Compact
The UN Global Compact is the world’s largest corporate sustainability initiative. It provides an international strategy for corporate responsibility and a framework to guide businesses of all sizes in all parts of the world. Jamievgran is proud to be a member of the Compact and we are making it our mission to ensure that all Jamievgran suppliers are also members.
UN Women’s Empowerment Principles
The UN has formulated seven Principles to help empower women in the workplace, marketplace and community. Jamievgran has signed up to its commitment to honouring the Principles in all aspects of our business. We strongly encourage all of our suppliers to do the same.
Environmental Certification
In furtherance of our mission to protect the environment and particularly the environment in which our suppliers source and manufacture, we ask all of our suppliers to be ISO 1401 2015 certified, or hold certification of a similar standard.
